Querétaro Companies - Automotive Meetings Queretaro 2017

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AUTOMOTIVE MEETINGS QUERETARO 2017
RATES AND BOOKING – QUERETARO COMPANIES
AUTOMOTIVE MEETINGS QUERETARO, FEB. 20-22, 2017
Carefully review the below packages and book the most appropriate one for your company. All features included are clearly
described here below. We highly recommend you to prepare graphics (posters, roll-ups, pop-up booths, etc) for your stand.
BASIC PACKAGE - 4 M²
 1 Company – 1 Delegate $ 1.250 USD*
One 4 m² booth (2x2)
1 Company – 1 Delegate
Fully equipped with spot
lights, 1 table, 3 chairs,
carpet and fascia board
 A detailed profile of your company in the online
catalogue
 Unrestricted access to the online detailed catalogue
 One schedule of pre-planned BtoB meetings based on
your choices
 Supply of a memory stick with the detailed catalogue
 Access to the workshops on Feb. 21st & 22nd.
 Access to the coffee corner on Feb. 21st & 22nd
EXECUTIVE PACKAGE - 8 M²
 1 Company – 2 Delegates $ 1.950 USD*
One 8 m² booth (4x2)
1 Company
2 Delegates
Fully equipped with spot
lights, 2 tables, 6 chairs,
carpet and fascia board
 A detailed profile of your company in the online
catalogue
 Unrestricted access to the online detailed catalogue
 One schedule of pre-planned BtoB meetings based on
your choices
 Supply of a memory stick with the detailed catalogue
 Access to the workshops on Feb. 21st & 22nd.
 Access to the coffee corner on Feb. 21st & 22nd
PREMIUM PACKAGE - 12 M²
 1 company – 3 Delegates $ 3.500 USD*
One 12 m² booth (4x3)
1 Company
3 Delegates
Fully equipped with spot
lights, 2 tables, 6 chairs,
carpet and fascia board
 A detailed profile of your company in the online
catalogue
 Unrestricted access to the online detailed catalogue
 One schedule of pre-planned BtoB meetings based on
your choices
 Supply of a memory stick with the detailed catalogue
 Access to the workshops on Feb. 21st & 22nd.
 Access to the coffee corner on Feb. 21st & 22nd
BARE SURFACE PACKAGE
 1 Company – 3 Delegates $ 300 USD /m²*
Raw Space
mini 16 - Maxi 36 m²
1 Company
3 Delegates
- Build your own stand
- Carpet is supplied
- Power upon request
Your own design
 A detailed profile of your company in the online catalogue
 Unrestricted access to the online detailed catalogue
 One schedule of pre-planned BtoB meetings based on
your choices
 Supply of a memory stick with the detailed catalogue
 Access to the workshops on Feb. 21st & 22nd.
 Access to the coffee corner on Feb. 21st & 22nd
Your Initials: ____________
 Additional delegate $ 200 USD *
 Access to the workshops on Feb. 21st & 22nd
 Access to the coffee corner on Feb. 21st & 22nd
 Access to the Conference the 20th of February, 2017 _____________ $ 200 USD/Person *

 Workshop $ 1.500 USD*
Lead a “Solutions Workshop” on a topic in relation with one of your specific competencies or innovations. The workshop shall not
last more than 30 minutes and will gather between 15 to 40 delegates willing to attend. Your topic will be advertised through the
AUTOMOTIVE MEETINGS QUERETARO 2017 promotional tools (Direct Marketing, media communication, etc…). It will also be
presented in the online Catalogue, accessible to all the delegates prior to the convention. If you wish to lead a “Solutions
Workshop”, please provide with the following information: topic title, short description (5-10 lines).
Note that we reserve the right to decline all requests without justifications.
 Advertisement in the Official Catalogue__________________________ $ 1.000 USD *
A two sided advertisement of your company. You should supply the artwork in English and Spanish in the appropriate format.
 Seated Business Lunch 21/22 February, 2017_____________________ $ 30 USD/Person/Day*
Description of your objectives while in Mexico:
...................................................................................................................................................................................................................................
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Which kind of industrial visits would you be interested in?
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Please return the completed form to the address below :
35/37 rue des Abondances - 92513 BOULOGNE CEDEX - FRANCE
T e l : + 5 2 5 5 6 7 1 9 . 3 0 8 0 f a x : + 3 3 ( 0 ) 1 4 6 0 3 8 6 2 6
S A S c a p i t a l 5 0 0 0 0 e u r o s
R C S N a n t e r r e B 5 1 5 0 1 3 5 0 6 – N A F : 8230Z
http://www.automotivemeetings.com/mexico
E - M a i l : automotivemeetings@advbe.com
Your Initials: ____________
PURCHASE ORDER
 CONFIRM YOUR SELECTION:
 Basic Package - 4 m² booth: 1 company – 1 delegate
1.250 USD*……………….
 Executive Package - 8 m² booth: 1 company – 2 delegates
1.950 USD*……………….
 Premium Package - 12 m² booth: 1 company – 3 delegates
3.500 USD*……………….
 Bare Surface Package (mini 16 - Maxi 36) per m²
(____) x300 USD /m²*……………….
 Additional delegate
(____) x 200 USD*……………….
 Workshop
1.500 USD*……………….
 Access to the Conference the 20th of February, 2017
(____) x $ 200 USD*……….……..
 Advertisement in the Official Catalogue
1.000 USD*……………….
 Lunch 21/22 February, 2017
(___)Lunch(es)x (___) Day(s)x 30
USD *………………….
Grand total
.........................
Taxes (only if applicable)*
.........................
Net due to advanced business events
.........................
 PAYMENT TERMS:
*Additional Information on tax
a) Your company is registered in France, French tax (VAT) is due
b) Your company is registered in a European Union country, excluding France, French tax is not applicable (you must report it to your
fiscal administration). Please indicate the tax registration number of the billed company.
c) Your company is based in a non European country, no taxes are applicable.
d) Your company is registered in Italy, Italian tax (VAT) is due. Our Rome office will bill you and include the VAT amount.
A 60% down-payment is required. Your account must be balanced prior to the event.
Full payment at booking is also accepted.
Payment can be made by :
- Credit card (visa, master card only) from an online facility
- Wire transfer to our bank account (send us a copy of the receipt by
email)
Our bank account details :
- IBAN: FR76 3000 4008 0400 0100 7591 014
- BIC Code: BNPAFRPPPCE
- Bank: BNP PARIBAS CHAMPS ELYSEES
- Bank address: 37 Av des Champs Elysées / 75008 Paris, France
IMPORTANT NOTE: sign on next page, scan and return this booking form (3 pages) to your contact.
When you’re done you’ll be requested to fill out the registration form and provide details of your capabilities. Those details will be used for your
profile in the online catalogue and are very important for the matchmaking program.
Please return the completed form to the address below :
abe - advanced business events - AUTOMOTIVE MEETINGS QUERETARO 2017
35/37 rue des Abondances - 92513 BOULOGNE-BILLANCOURT Cedex - France
T e l : + 5 2 5 5 6 7 1 9 . 3 0 8 0 f a x : + 3 3 ( 0 ) 1 4 6 0 3 8 6 2 6
S i t e I n t e r n e t : http://www.automotivemeetings.com/mexico
E - M a i l : automotivemeetings@advbe.com
S A S a u c a p i t a l d e 5 0 0 0 0 e u r o s
RCS Nanterre 515 013 506 – N A F : 8230Z
Your Initials: ___________
_
AUTOMOTIVE MEETINGS QUERETARO 2017
GENERAL TERMS AND CONDITIONS
Event name: AUTOMOTIVE MEETINGS QUERETARO 2017 (referred to as the “Event”)
Date: Feb 20-22, 2017 (referred to as the “Date”)
Location: Queretaro Congress Center (referred to as the “Place”)
City: Queretaro, Mexico
1/ ORGANIZATION
The Event is organized by abe - advanced business events, a limited company with a stated capital of 50.000 Euros, whose registered head office is located
at 35/37 rue des Abondances - 92513 BOULOGNE-CEDEX - France, hereafter referred to as the Organizer.
2/ PURPOSE
These regulations stipulate the terms and conditions according to which the Organizer sets up and runs the Event. They detail the respective rights and
obligations of the Organizer and the signing company, hereafter referred to as the Participant. The Participant formally undertakes to abide by these
regulations.
3/ PLACE AND DATE
The Event will be held at the Place and Date indicated here above. The Organizer is free to change the Place or Date of the Event in case the Place is
rendered unavailable or in case of force majeure, in which case no compensation shall be due to the Participant. The Organizer is free to cancel the Event
further to expressly notifying the Participant, in which case ongoing registration applications shall be cancelled ipso jure, without any compensation due to the
participant.
4/ ADMISSION, REGISTRATION, CANCELLATION, PAYMENT
Any company or institution is allowed to attend the Event provided it has the relevant skills to enter into negotiations with prime contractors. The Organizer
reserves the right to deny any registration without any obligations to justify their decision.
The participant may cancel their registration forty-five days (45) or more prior to the Event without any penalties. However if the cancellation is submitted
twenty-one (21) to forty-four (44) days prior to the Event, the Participant must pay thirty percent (30) of the total amount of their registration fees. If the
cancellation is submitted twenty day (20) and less prior to the Event, the Participant must pay the full amount.
All invoices issued and sent to the Participant must be remitted at the latest 5 days prior to the Event. The Organizer reserves the right to deny access to the
Event if the Participant has not settled the invoice.
5/ SERVICES INCLUDED IN THE OVERALL PARTICIPATION FEE
The Organizer shall deliver the services and products as explicitly described in the booking form attached to this agreement.
6/ OBLIGATION TO PRODUCE A RESULT
The Organizer undertakes to diligently use the resources available to it without being subject to an obligation to produce any results.
7/ INSURANCE
The Organizer is the sole legal responsible for the Event. However the Organizer’s responsibility shall not be engaged for any damage caused to the
Participant by a third party. The Place is the sole legal responsible for the facility and premises, permanent or temporary, used for the Event, as well as all
companies and activities operating and running under their direct request.
The Participant must hold an insurance policy that covers all damages caused by them, their staff or their belongings to a third party. The Participant must
hold an insurance policy that covers all damages caused to their equipment and materials brought to the Event.
8/ APPLICABLE AMENDMENTS
The Organizer reserves the right to bring additional amendments to this agreement to deal with any matters not initially mentioned in the agreement. Such
amendments shall be notified and diligently sent to the Participant and come into force immediately.
Any infringement of this agreement by the Participant can lead to their expulsion from the Event provided the Organizer explicitly notifies it. In this case no
refund or compensation of any kind shall be due to the Participant.
9/ USE OF PARTICIPANT LOGO
The Organizer reserves the right to retrieve and use the Participant’s company logo in marketing materials designed to promote the event by showing a list of
registered companies, called participants. If the Participant disagrees and wishes their logo to be removed from such marketing materials, they must explicitly
address their request in a written form.
10/ SETTLEMENT
The Participant agrees with these terms and conditions by signing this agreement. In the event of disagreement the Participant agrees to first submit their
query to the Organizer and seek amiable settlement. If no amiable settlement is found the tribunal of Nanterre, France, shall be the sole competent tribunal to
handle the case.
Company Name :
________________________________________
I hereby agree with Advanced Business
Events terms and conditions
Address :
________________________________________
________________________________________
________________________________________
Date: ___________________
Signature:
Company seal:
Contact Name :
________________________________________

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